Academic Affairs Assistant (Student & Exam Administration)

About the role

The Academic Affairs Assistant supports the Academic Affairs department and the Presidium at CODE in Berlin, ensuring student records, enrollment processes and examination administration are accurate, transparent and compliant with German higher‑education regulations. The role focuses on routine operational tasks, data integrity and reporting, freeing the team to pursue process improvements and automation.

Key responsibilities

• Process enrollment, re‑enrollment and status changes, including semester‑ticket obligations.
• Handle de‑enrollment/exmatriculation steps and maintain related documentation.
• Issue enrollment confirmations, transcripts and certificates.
• Assist with assessment registration, deregistration and grading record maintenance.
• Process credit recognition, including Erasmus and study‑abroad modules.
• Keep module information up‑to‑date in the CMS/LMS and maintain learning units.
• Digitise paper‑based student documents, applying consistent naming and folder structures.
• Prepare and submit statutory reports such as Hochschulstatistik and support accreditation documentation.
• Coordinate semester surveys and teaching evaluations, send reminders and compile results.
• Take minutes in committee meetings (e.g., Academic Senate) and draft decision or regulation documents.
• Provide operational support to the President and Chancellor, including travel planning and appointment coordination.
• Maintain central thesis and final‑project documentation and ensure knowledge‑management continuity.

Required profile

Required skills