Executive Assistant to VP (Engineering & Operations)

About the role

Kautex is seeking a proactive Executive Assistant to support the Vice President of Engineering Global and the Vice President of Operations EU. You will act as a trusted partner, ensuring smooth daily operations and strategic coordination across international activities.

Key responsibilities

• Manage multiple calendars, schedule appointments, and coordinate meetings both locally and during international travel.
• Prepare presentation materials, agendas, and meeting minutes.
• Arrange business travel, handle documentation, and process expense reports.
• Organise internal and external events, workshops, and the annual Global Leadership Meeting, including logistics, venue booking, equipment, and catering.
• Maintain confidential information with discretion and professionalism.
• Process vendor invoices and oversee administrative workflows.
• Maintain digital filing systems, shared drives, and ensure compliance with internal standards.
• Conduct internet research and process information as needed.

Required profile

• Completed apprenticeship focused on management and organization.
• 1‑3 years of experience in a fast‑changing international industry.
• Strong ability to prioritize and manage multiple tasks simultaneously.
• Advanced verbal and written communication skills in German and English.
• International exposure is a plus.
• High level of professionalism, discretion, and reliability.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Microsoft SharePoint