Office & Administration Assistant – Part‑Time (20 h/week)

About the role

Vanatari is looking for a reliable Office & Administration Assistant to keep daily operations running smoothly in its Berlin office. This part‑time position (20 hours per week) is highly operational and requires regular on‑site presence to support office logistics, basic finance tasks, and first‑level IT assistance.

Key responsibilities

• Coordinate office cleaning, maintenance, and external service providers.
• Order, receive, and manage office supplies and consumables.
• Ensure the office environment is functional, organized, and well‑stocked.
• Support employee onboarding and off‑boarding from an office perspective (equipment, access, basics).
• Assist with invoicing processes, documentation, and follow‑ups.
• Maintain and organise administrative and finance‑related documents.
• Monitor shared inboxes (info@, support@, accounting@), categorise and forward emails and physical mail, and track requests.
• Handle recurring administrative checklists, office duty plans, and flag operational inefficiencies.
• Help organise company events and other internal activities.

Required profile

• Previous experience in office administration, operations, or a similar support role.
• High level of reliability, structure, and attention to detail.
• Ability to work independently while following defined processes.
• Willingness to be onsite approximately 2.5 days per week.
• Fluent German and good working English.

Required skills

• Basic understanding of invoicing or accounting processes.
• First‑level IT support.