Administrative Coordinator – Clinic Operations

About the role

We are seeking a motivated Administrative Coordinator to support daily operations at Verus Libori Klinik, a private mental‑health clinic in the Black Forest region. You will act as a key liaison between patients, medical and therapy teams, and external partners, ensuring smooth administrative flow.

Key responsibilities

• Handle patient administration, intake, documentation and appointment scheduling.
• Manage phone calls, emails and internal communications professionally.
• Support medical and therapy staff with routine administrative tasks.
• Coordinate information exchange across clinic locations and departments.
• Maintain structured filing systems, internal records and reporting workflows.
• Assist with general office management and operational duties while safeguarding confidentiality.

Required profile

• Fluent German language skills, both written and spoken.
• Experience in office or healthcare administration.
• Strong organizational abilities, attention to detail and high work ethic.
• Reliability, honesty and a sense of responsibility.
• Ability to work collaboratively across teams.

Required skills

• Good computer proficiency with digital office systems.
• English language skills (advantageous).

What we offer

• A meaningful role in a growing private mental‑health clinic.
• Professional, international work environment close to Freiburg, Basel and Zurich.
• Opportunities to improve clinic structures and patient services.
• Long‑term development prospects within Verus Libori Klinik and Verus Care Group.
• Workplace set in the scenic Black Forest region.