Assistant to SVP A&R – Central Europe & EMEA

About the role

We are looking for a proactive and highly organized Assistant to support the Senior Vice President of A&R for Central Europe and the wider EMEA region. The role is the operational backbone, ensuring the SVP’s time is focused on strategic priorities while handling both professional and occasional personal tasks.

Key responsibilities

• Manage and protect the SVP’s calendar across multiple time zones, resolve conflicts and prepare daily briefings.
• Coordinate end‑to‑end travel arrangements, including flights, hotels, visas and ground transport, adapting quickly to last‑minute changes.
• Serve as the first point of contact for internal and external partners, handling communications and information flow.
• Organise meetings: draft agendas, briefing notes, take minutes, follow up on actions and ensure rooms are set up professionally.
• Process expenses, invoices, purchase orders and manage approvals.
• Maintain organized filing systems for documents, decks, deal files and notes, ensuring instant retrieval.
• Support events and guest logistics for artist visits, showcases and partner dinners.
• Provide occasional personal scheduling and administrative assistance.

Required profile

• Fluent written and spoken German and English with excellent communication skills.
• Proactive mindset – anticipates needs and resolves issues before they arise.
• Ability to work quickly under pressure and juggle multiple priorities.
• High level of discretion and sound judgment with confidential information.
• Flexibility to adapt to evening events and occasional travel.
• Genuine passion for music and basic understanding of the industry.
• Eagerness to learn, take feedback and grow within the business.

Required skills