Executive Assistant / Office Manager for Berlin VC Founder

About the role

We are looking for a highly organised Executive Assistant / Office Manager to support the founder of a leading Berlin‑based venture capital firm. This hybrid role blends classic executive assistance with day‑to‑day office management, ensuring the founder can focus on strategic investment decisions while the office runs smoothly.

Key responsibilities

• Manage the founder’s complex calendar, travel arrangements and meeting schedules.
• Serve as the primary point of contact for internal and external stakeholders.
• Organise internal and external meetings, team events and special gatherings.
• Prepare briefing materials, presentations and follow‑up documentation.
• Oversee day‑to‑day office operations, including supplies, vendor management and facilities coordination.
• Assist with recruitment coordination and onboarding of new team members.
• Support the execution of special projects and ad‑hoc initiatives.
• Maintain a professional, welcoming and efficient office environment.

Required profile

• Previous experience as an Executive Assistant, Office Manager or similar support role, preferably in a fast‑paced, international setting.
• Exceptional organisational skills with the ability to juggle multiple priorities.
• Professional communication skills in German and English, both written and spoken.
• Strong discretion and ability to handle confidential information.
• Proactive mindset, strong problem‑solving abilities and a “can‑do” attitude.

Required skills

What we offer

• Direct collaboration with a visionary founder in the venture capital space.
• Opportunity to contribute to a mission‑driven organisation investing in innovative, impactful companies.
• A collaborative, international work environment in central Berlin.
• Competitive salary and benefits package.