Executive Assistant & Office Manager

About the role

RIGOL Technologies EU GmbH is seeking a highly organized Executive Assistant & Office Manager to support its senior leadership team and ensure the smooth operation of its Gilching office. This full‑time, onsite position combines high‑level executive support with hands‑on office management in a fast‑paced, international environment.

Key responsibilities

• Provide comprehensive personal and administrative assistance to the Managing Director, including calendar management, travel coordination, and correspondence preparation.
• Act as the first point of contact for the executive team, screening calls, emails, and visitors with discretion.
• Prepare agendas, take minutes, and follow up on action items for meetings and board sessions.
• Oversee day‑to‑day office operations, manage vendor relationships, and negotiate supply procurement.
• Coordinate onboarding logistics for new employees and maintain physical and digital filing systems.
• Organise company events, team meetings, off‑sites, and visitor programmes.
• Monitor office budgets, petty cash, and expense reporting while ensuring health and safety compliance.

Required profile

• Proactive, self‑starter with strong organisational skills.
• Excellent written and verbal communication in English.
• Ability to handle confidential information with integrity.
• Comfortable working in an international, fast‑moving environment.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools).
• Experience managing complex calendars and international travel arrangements.
• Knowledge of office budgeting, procurement, and vendor management.