Executive Assistant & Office Manager (Onsite)

About the role

We are seeking a highly organized and proactive Executive Assistant & Office Manager to support the Managing Director and ensure the smooth operation of our Gilching office. This full‑time, onsite position combines high‑level executive support with day‑to‑day office management in an international technology environment.

Key responsibilities

• Provide comprehensive personal and administrative assistance to the Managing Director, including calendar management, meeting coordination across time zones, and travel arrangements.
• Prepare, proofread and format correspondence, reports, presentations and board materials while handling confidential information with discretion.
• Act as first point of contact for the executive team, screening calls, emails and visitors.
• Oversee daily office operations: vendor management, supply procurement, facility coordination, health & safety compliance, and budget monitoring.
• Coordinate onboarding logistics for new employees and maintain physical and digital filing systems.
• Organise company events, team meetings, off‑site activities and visitor programmes.

Required profile

• Self‑starter who thrives in a fast‑paced, international setting.
• Excellent organizational, communication and discretion skills.
• Ability to manage multiple priorities and work independently.

Required skills