Executive Assistant (Part‑time, Hybrid)

About the role

The Executive Assistant provides day‑to‑day executive and administrative support to the leadership team of an association in Berlin. Working part‑time in a hybrid setting, you will help coordinate schedules, manage communications and ensure smooth information flow between members, partners and internal stakeholders.

Key responsibilities

• Manage and maintain multiple executive calendars, schedule meetings and arrange logistics.
• Prepare, organise and file documents, correspondence and records related to association activities.
• Process expense reports accurately and in a timely manner.
• Support event planning, logistics and follow‑up actions.
• Facilitate communication between members, partners and internal teams.
• Assist leadership on strategic projects and uphold the association’s values.

Required profile

• Proven experience in executive administrative assistance, including calendar management and document organisation.
• Strong ability to handle confidential information and expense reporting.
• Excellent written and verbal communication in English; German or other European languages are a plus.
• Experience in associations, non‑profits, supply‑chain or digitalisation environments is beneficial.
• Highly organised, detail‑oriented and able to prioritise tasks in a part‑time hybrid setting.
• Relevant academic background or equivalent professional experience in administration or business.

Required skills

• Email clients
• Calendar software
• Spreadsheet applications
• Document editors
• Digital collaboration platforms