Executive Assistant to Senior Leadership

About the role

ATOSS Software SE is seeking a highly organized and proactive Executive Assistant to support senior leadership. You will act as a trusted partner, managing day‑to‑day operations, streamlining communication, and ensuring the executive’s time is used efficiently in a fast‑paced, international tech environment.

Key responsibilities

• Manage complex, multi‑time‑zone calendars and coordinate meetings.
• Arrange travel, itineraries, and handle expense reporting.
• Prepare presentations, agendas, briefing materials, and follow‑up notes.
• Serve as primary point of contact between the executive and internal/external stakeholders.
• Support leadership, board, and strategic off‑site meetings.
• Track action items, deadlines, and key business priorities.
• Assist with internal communications, reporting, and special projects.
• Maintain confidentiality and handle sensitive information professionally.
• Identify and improve administrative processes for greater efficiency.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant, or similar support role.
• Strong organizational and time‑management abilities with meticulous attention to detail.
• Excellent written and verbal communication skills in English and German.
• High level of discretion, reliability, and professionalism.
• Experience supporting senior executives in a technology, software, or SaaS environment is a plus.

Required skills

• Microsoft Office

What we offer

• Competitive rewards, including profit‑sharing and employee stock program.
• Structured onboarding and continuous leadership development via ATOSS Academy.
• Hybrid work model (remote within the EU) and 30 days of vacation.
• Engaging team events, seasonal company gatherings, and an in‑house barista in Munich.
• Health and wellbeing programs, regular check‑ups, and Wellhub membership.
• Stability of a publicly listed company on SDAX & TecDAX with strong financial performance.