Legal Team Assistant – Munich

About the role

We are seeking a highly organised Legal Team Assistant to support senior lawyers in a prestigious international law firm based in Munich. You will ensure the smooth day‑to‑day operation of the legal team by providing top‑quality administrative, organisational and client support.

Key responsibilities

• Provide comprehensive administrative support across multiple practice areas.
• Manage diaries, schedule meetings and resolve conflicts.
• Handle calls, correspondence and client communications confidentially.
• Prepare, format and proofread legal documents, presentations and business correspondence.
• Coordinate client billing, invoice preparation and supporting documentation.
• Monitor lawyer time recording and follow up on outstanding entries.
• Assist with opening new client matters and maintain accurate matter information.
• Arrange domestic and international travel and process expense claims.
• Organise meeting logistics, including room bookings, video conferencing and catering.
• Maintain contact databases and ensure client information is up‑to‑date.
• Use document management systems to organise legal documentation.
• Collaborate with finance, facilities, IT and other support teams.
• Support departmental projects and process‑improvement initiatives.

Required profile

• Previous experience in a legal secretarial or administrative role within a professional services or law‑firm environment.
• Excellent written and spoken English (native or bilingual level preferred).
• Outstanding organisational abilities with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines consistently.
• Proactive, client‑focused attitude with strong interpersonal skills.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint