Office Manager & Executive Assistant – Berlin

About the role

Voyfai is a fast‑growing Series A startup shaping logistics and technology across Europe. Based in Berlin, we are looking for an Office Manager and Executive Assistant to keep our headquarters running smoothly while supporting the Co‑Founders directly.

Key responsibilities

• Manage day‑to‑day office operations, including supplies, vendors, and workspace setup for a growing team.
• Welcome guests and ensure a professional, hospitable office environment.
• Organise travel and accommodation for Co‑Founders and the wider leadership team.
• Coordinate meetings, calendars, and scheduling with internal stakeholders, board members, and external partners.
• Handle confidential information and calendar management with discretion.
• Plan and execute team events, off‑sites, and office celebrations.
• Provide direct executive‑assistant support to the Co‑Founders.
• Serve as the first point of contact for office‑related questions and requests.

Required profile

• 2‑5 years of experience in office management, executive assistance, or a similar operations/support role.
• Working proficiency in German (B1) for coordinating with local vendors.
• Excellent organisational abilities and comfort juggling multiple priorities.
• Strong written and verbal communication, confident interacting with senior leadership and board members.
• Proactive attitude, able to ask for direction and flag issues early.
• Based in or willing to relocate to Berlin.

Required skills

• Microsoft Office
• Outlook
• General scheduling tools

What we offer

• Competitive salary and equity options.
• Dynamic, fast‑paced work environment with a mission‑driven team.
• Hybrid working arrangements.
• 30 days of paid time off.
• Regular team events, off‑sites, and a monthly mobility budget via Navit.