Office Manager (Osnabrück)

About the role

VisioLab is seeking an Office Manager for its headquarters in Osnabrück. You will own the day‑to‑day operations of the office, ensuring the workspace runs smoothly and supports a high‑performing, international team.

Key responsibilities

• Manage daily office operations including facilities, supplies, vendors and logistics.
• Coordinate onboarding logistics for new hires – equipment, workspace setup and first‑day experience.
• Organise team events, off‑sites and culture initiatives.
• Maintain relationships with external vendors, landlords and service providers.
• Support the leadership team with travel arrangements, scheduling and administrative tasks.
• Proactively identify and resolve issues before they impact the team.

Required profile

• Minimum 2 years experience in office management, executive assistance or operations coordination.
• Strong organisational skills with a proactive, anticipatory mindset.
• Excellent communication in German and English.
• Positive, welcoming attitude that contributes to a pleasant workplace.

Required skills

• Google Workspace
• Slack
• Project‑management software (e.g., Asana, Trello, Monday.com)

What we offer

• Key role in a fast‑moving international team with direct contact to the founders.
• On‑site work at the Osnabrück office.
• Subsidised sport membership and other benefits.
• Competitive salary.