Office Manager (Stuttgart & Böblingen)

About the role

Luxoft is seeking an Office Manager to ensure smooth daily operations across its Stuttgart and Böblingen sites. You will be the central point for office administration, supplier coordination, and workplace optimisation, supporting both visitors and internal teams.

Key responsibilities

• Oversee daily office administration and overall office management.
• Implement, maintain, and continuously improve office procedures.
• Manage supplier and vendor relationships, including contract negotiation and service delivery.
• Ensure office cleanliness, safety, maintenance, and Health & Safety compliance.
• Coordinate incoming mail, shipments, and meeting‑room reservations.
• Support visitors and colleagues with professionalism and efficiency.
• Collaborate with internal departments to ensure smooth operations.
• Generate and analyse reports on office space and equipment utilisation.
• Manage purchase orders and internal procurement workflows.
• Monitor, optimise, and plan office space utilisation and workplace arrangements.
• Coordinate office moves, space reconfigurations, and reorganisations.
• Conduct regular office inventory checks and resolve discrepancies.
• Provide remote support and training to the Real Estate & Facilities team as needed.

Required profile

• Excellent communication skills in German (C2 level) and English.
• Strong multitasking ability and a positive, customer‑focused attitude.
• Organisational talent with a problem‑solving mindset.

Required skills

• Proficiency in office management software and standard IT tools.

What we offer

• 12‑month contract with the possibility of extension.
• Full‑time, on‑site role in a dynamic, international environment.
• Opportunities for professional development within Luxoft.