Office Operations Manager – Berlin

About the role

As the Office Operations Manager you will be the backbone of daily office activities in a fast‑paced Berlin environment. You will ensure the workspace runs smoothly, support employee experience and handle both planned projects and spontaneous requests.

Key responsibilities

• Own and optimise office operations, including procurement, supplier management and inventory control.
• Maintain office, workspaces, kitchen and common areas to be well‑organised, functional and clean.
• Handle day‑to‑day tasks such as receiving deliveries, coordinating larger orders, minor repairs and storage organisation.
• Prioritise and execute ad‑hoc requests while juggling multiple ongoing tasks.
• Collaborate continuously with IT, Finance and People teams to ensure efficient and compliant processes.
• Support onboarding and off‑boarding together with People Ops and IT.
• Act as the main point of contact for external partners – suppliers, insurance consultants and landlords.
• Analyse office usage and costs, identify optimisation opportunities and contribute to reporting.
• Ensure compliance with health, safety and security regulations.
• Plan and organise internal events and contribute to employee engagement and sustainability initiatives.

Required profile

• Minimum two years of experience in office management or a related field, preferably with hospitality or event‑management background.
• Excellent written and spoken German (C1) and English; additional European languages are a plus.
• Strong organisational, structured and solution‑oriented working style.
• Proactive attitude, high resilience to stress and ability to stay calm in a high‑pace environment.
• Comfort with ambiguity and spontaneous requests, quickly assessing urgency.
• Collaborative mindset with experience working cross‑functionally across multiple teams and stakeholders.
• Genuine sense for the needs of a modern office environment.

Required skills