Secretary – Office Automation Specialist

About the role

This position provides comprehensive administrative support within a government office environment. The Secretary ensures smooth daily operations by handling correspondence, managing schedules, and maintaining accurate records. The role requires a high level of organization and proficiency with office automation tools.

Key responsibilities

• Prepare recurring and non‑recurring correspondence, reports, and documents using information from staff and files.
• Review and process incoming and outgoing materials, publications, regulations, and directives.
• Answer telephone calls, greet visitors, and determine appropriate actions based on organizational knowledge.
• Maintain the supervisor’s calendar, coordinate meetings, and schedule appointments without prior approval when necessary.
• Develop, update, and maintain office procedures, records, and files to ensure efficient operations.
• Serve as liaison between the supervisor and subordinate units, providing administrative guidance.
• Utilize advanced functions of word‑processing software to create, format, and edit letters, reports, memos, tables of contents, glossaries, and multi‑column documents.

Required profile

• U.S. citizenship is mandatory.
• Males must be registered for Selective Service.
• Eligibility for Permanent Change of Station (PCS) as per DoD regulations.
• Willingness to serve a probationary or trial period as required.
• Ability to work in an overseas or on‑base environment and comply with related medical/dental responsibilities.

Required skills

• Advanced proficiency with Microsoft Word (or equivalent word‑processing software).

What we offer

• Permanent civil‑service position with relocation support (PCS) and compliance with DoD employment policies.