Senior Executive Assistant (PSA-3)

About the role

The United Nations University Vice-Rectorate in Europe (UNU-VIE) in Bonn is looking for a Senior Executive Assistant (PSA-3) to support the Vice-Rector/Director of UNU-EHS and the Deputy Director. Reporting to the Vice-Rector and under the direct supervision of the Head of the Executive Office, the post covers calendar management, travel, communications, event logistics and general office administration. It is a locally recruited, on-site position in Bonn, Germany, with an initial 1-year personnel service agreement (PSA) contract.

Key responsibilities

• Manage appointments and mission travel for the Vice-Rector/Director and Deputy Director, manage their calendars and welcome and assist visitors
• Coordinate official travel and accommodation in line with UN and UNU rules
• Act as a communication focal point, screen calls and enquiries, monitor institutional mailboxes and prepare correspondence, reports and meeting minutes in English, German and other UN languages
• Support the organization of major academic and administrative events, including venue selection, accommodation, hospitality and travel, and book conference and meeting rooms
• Maintain institutional archives and filing systems, update the contact database, procure office supplies and liaise with vendors for executive office events

Required profile

• Secondary education diploma or first degree (Bachelor's or equivalent) in International Management/Business Assistant, Business Communication, International Relations, European Secretarial Studies, Office Management or a related field
• At least 4 years of relevant experience for diploma holders, 3 years for degree holders; experience in an international or multi-ethnic environment
• Experience drafting written documents such as presentations, briefings and meeting minutes
• Fluency in English and German, oral and written; knowledge of another UN official working language is an asset

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Access
• Desired: event management experience, knowledge of contact databases or knowledge management systems, strong prioritization and multitasking skills

What we offer

• Annual net salary commensurate with experience and qualifications
• 30 days annual leave and a health insurance scheme
• UNU helps secure a work visa for Germany; the post is locally recruited with no relocation allowance

Applications close on 03 December 2026. Candidates submit the UNU P11 form, a motivation statement, a CV (max. 2 pages) and a cover letter (max. 1 page).