Administrative Assistant – Export & Customs (International Trade)

About the role

Join our team in Hüllhorst as an Administrative Assistant focused on export, customs and international trade. You will play a key role in coordinating global shipments of high‑value instruments while ensuring full compliance with trade regulations.

Key responsibilities

• Ensure full compliance with international trade and customs regulations, supporting AEO standards.
• Prepare, review and manage export and customs documentation, including ATLAS processing.
• Coordinate global shipments and schedule collections with freight forwarders and carriers such as FedEx, UPS and Expeditors.
• Prepare and submit Intrastat declarations and other regulatory reports.
• Create and verify pro‑forma invoices to meet international shipping requirements.

Required profile

• Proven experience in export operations, customs or international trade logistics.
• Strong knowledge of customs regulations and AEO compliance.
• Fluent in German and English, both written and spoken.
• High level of accuracy, organization and ownership.
• Collaborative team player willing to work on‑site.

Required skills

• ATLAS customs system.
• Tariff classification.
• Customs regulations (AEO preferred).

What we offer

• Flexible working hours within a 07:00–18:00 framework (on‑site).
• Opportunity to join a global leader in life sciences and diagnostics.
• Role with real impact on international operations and compliance excellence.
• Strong focus on career development and progression.
• Competitive benefits and supportive team environment.