Administrative Assistant – High‑Level Support

About the role

We are looking for a proactive Assistant to provide high‑level administrative, organizational and strategic support to senior leadership and team members at our Aschaffenburg site. You will act as the main point of contact between the Global Innovation Office and internal/external stakeholders, ensuring smooth operations across the business.

Key responsibilities

• Manage complex calendars, appointments and global time‑zone scheduling.
• Prepare, review and follow‑up on meeting agendas, presentations and action items.
• Coordinate meetings, workshops and off‑site events (both virtual and on‑site).
• Support the creation of presentations, reports and decision‑making material.
• Track key initiatives, deadlines and action items.
• Handle purchase orders, invoicing and expense reports.
• Organize domestic and international travel, including visas, accommodations and itineraries.
• Identify and implement improvements to administrative processes.

Required profile

• Completed qualification as a commercial assistant or comparable.
• Professional experience as an assistant in an internationally operating industrial company.
• Proactive, solution‑oriented, independent and highly committed work style.
• Professional and confident demeanor with high reliability and integrity.
• Strong organizational skills and a solution‑oriented mindset.
• Fluent written and spoken English and German.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint