Executive Assistant (all genders)

About the role

Lingoda is seeking an Executive Assistant to provide high‑level support to the CEO, Founder and CFO in Berlin. The role is pivotal in ensuring that the executives’ time, focus and energy are maximised by handling calendar management, travel logistics, meeting coordination and other day‑to‑day operational tasks.

Key responsibilities

• Coordinate and optimise the executives’ calendars, aligning appointments, board meetings, steering committee sessions and leadership team gatherings with strategic priorities.
• Organise comprehensive travel arrangements, including flight bookings, accommodation, ground transportation and detailed itineraries for each trip.
• Schedule, prepare and facilitate internal and external meetings, ensuring agendas, participants and supporting documentation are ready well in advance.
• Maintain the rolling annual routine of Board, Steering Committee and Leadership Team meetings, tracking deadlines and follow‑ups.
• Act as a proactive gate‑keeper and strategic coordinator, anticipating needs and streamlining executive operations.

Required profile

• Proven experience supporting C‑level executives in a fast‑moving, international environment.
• Exceptional organisational and time‑management abilities with a strong attention to detail.
• Ability to manage multiple priorities simultaneously and work autonomously.
• Fluent English communication skills, both written and verbal.

Required skills