Executive Assistant – Hybrid, Fixed‑Term in Frankfurt

About the role

We are seeking a proactive Executive Assistant to support the Chair and Vice‑Chair of a forward‑thinking, international not‑for‑profit financial organisation based in Frankfurt. This 12‑month fixed‑term position offers a hybrid work model and the opportunity to work across multiple time zones in a fast‑paced environment.

Key responsibilities

• Manage complex diaries for two senior directors, coordinating meetings across different time zones.
• Arrange international and domestic travel, including transport and accommodation bookings.
• Schedule and coordinate internal and external meetings, ensuring all logistics are covered.
• Process and manage expense reports in accordance with organisational policies.
• Liaise with internal staff and external stakeholders at all levels, both in‑person and remotely.
• Provide ad‑hoc administrative support as required.

Required profile

• Proven experience as an Executive Assistant or similar role in an international, fast‑paced setting.
• Full professional proficiency in German; strong English communication skills are highly desirable.
• High level of integrity, professionalism and the ability to handle conflicting demands.
• Excellent written and spoken communication skills.

Required skills

• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Experience with Adobe Reader.
• Familiarity with iOS devices is desirable.

What we offer

• Competitive salary €50‑55K per year, dependent on experience.
• Hybrid work model allowing flexibility.
• Potential contract extension based on performance.