Executive Assistant

About the role

The Executive Assistant (EA) supports the search team at Heidrick & Struggles by handling project and business administration throughout the search process. The role combines document management, scheduling, financial administration, and client communication to ensure smooth execution of leadership searches.

Key responsibilities

• Administer the full search process for all team assignments, including document preparation, editing, proofreading, and delivery of client materials.
• Maintain consultant calendars, arrange travel itineraries for consultants, clients, and candidates, and coordinate interview and meeting schedules.
• Manage accounts receivable/payable, expense reporting, client invoicing, and other financial reporting tasks.
• Create and sustain an efficient filing and follow‑up system for all search activities.
• Handle client and candidate communications, verify candidate credentials, and preserve confidentiality of all data.
• Provide reception relief and backup assistance to other EAs, and support database research and coding when needed.

Required profile

• Professional fluency in German and English, both written and spoken.
• Minimum high school education; a college degree is preferred.
• At least five years of administrative experience with strong project coordination skills.
• Business acumen and financial awareness.
• Experience interacting with all organizational levels and handling sensitive information.

Required skills

• Proficiency with Microsoft Office suite.
• Keyboarding speed of at least 60 wpm.
• Familiarity with proprietary database environments (a plus).

What we offer

• Opportunity to work with a leading global executive leadership advisory firm.
• Professional development through company learning programs.
• Collaborative environment with exposure to senior clients and candidates.