Executive Assistant – Management Team

About the role

Fleetlery is seeking a proactive Executive Assistant to support its management team in Hamburg or Berlin. You will act as the organizational backbone, ensuring smooth day‑to‑day operations and enabling the leadership team to focus on strategic priorities.

Key responsibilities

• Provide administrative and organizational support to the management team and their direct reports.
• Coordinate calendars, meetings, appointments, and travel arrangements.
• Prepare presentations, reports, meeting agendas, and minutes.
• Organize internal meetings, workshops, and company events.
• Manage internal and external communications with professionalism and discretion.
• Support project coordination and follow up on action items.
• Maintain documents, contracts, and company records.
• Handle general office administration and assist with ad‑hoc tasks across departments.

Required profile

• Previous experience as a Team Assistant, Executive Assistant, Office Manager, or similar administrative role.
• Excellent organizational and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Strong communication and interpersonal skills.
• High level of discretion and reliability with confidential information.
• Fluent German and business‑fluent English.
• Positive, hands‑on attitude with strong attention to detail.

Required skills

• Microsoft Outlook, Excel, Word, PowerPoint.
• Microsoft Teams.
• Notion (or similar collaboration platform).
• Slack (or similar communication tool).

What we offer

• Key support role at the heart of a rapidly growing logistics company.
• Flexible full‑time or part‑time employment.
• Attractive compensation package.
• Modern offices in Hamburg or Berlin with remote‑work possibilities.
• Direct collaboration with founders and leadership team.
• Dynamic, international, entrepreneurial environment with flat hierarchies.