Executive Assistant / Office Manager for Berlin VC Founder

About the role

We are looking for a highly organised Executive Assistant/Office Manager to support the founder of a leading Berlin‑based venture capital firm. This role blends classic executive assistance with day‑to‑day office management, ensuring the founder can focus on strategic priorities while the office runs smoothly.

Key responsibilities

• Manage the founder’s complex calendar, travel arrangements, and meeting schedules.
• Serve as the primary point of contact for internal and external stakeholders.
• Organise internal and external meetings, team events, and prepare briefing materials.
• Prepare presentations and follow‑up documentation.
• Oversee day‑to‑day office operations, including supplies, vendor management, and facilities coordination.
• Assist with recruitment coordination and onboarding of new team members.
• Support the execution of special projects and ad‑hoc initiatives.
• Maintain a professional, welcoming, and efficient office environment.

Required profile

• Previous experience as an Executive Assistant, Office Manager, or similar support role, preferably in a fast‑paced, international setting.
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
• Professional communication skills in German and English, both written and spoken.
• Strong discretion and ability to handle confidential information.
• Proactive mindset with strong problem‑solving abilities and a “can‑do” attitude.

Required skills

What we offer

• Work directly with a visionary founder in the venture capital space.
• Be part of a mission‑driven organisation investing in innovative, impactful companies.
• Collaborative, international work environment in central Berlin.
• Competitive salary and benefits package.