Executive Assistant / Office Manager for Berlin VC Founder

About the role

We are looking for a highly organised Executive Assistant / Office Manager to support the founder of a leading Berlin‑based venture capital firm. The role blends classic executive assistance with day‑to‑day office management, ensuring the founder can focus on strategic priorities while the office runs smoothly.

Key responsibilities

• Manage the founder’s complex calendar, travel arrangements and meeting schedules.
• Act as the primary point of contact for internal and external stakeholders.
• Organise internal and external meetings, team events and special projects.
• Prepare briefing materials, presentations and follow‑up documentation.
• Oversee day‑to‑day office operations, including supplies, vendor management and facilities coordination.
• Assist with recruitment coordination and onboarding of new team members.
• Support the execution of ad‑hoc initiatives and ensure a professional, welcoming office environment.

Required profile

• Previous experience as an Executive Assistant, Office Manager or similar support role, preferably in a fast‑paced international setting.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Professional communication skills in German and English, both written and spoken.
• Strong discretion and ability to handle confidential information.
• Proactive mindset, problem‑solving abilities and a “can‑do” attitude.

Required skills

What we offer

• Direct collaboration with a visionary founder in the venture capital space.
• Opportunity to work in a mission‑driven organisation investing in innovative companies.
• Collaborative, international work environment in central Berlin.
• Competitive salary and benefits package.