Executive Assistant to CEO (Berlin)

About the role

We are seeking a proactive Executive Assistant to support our Chief Executive Officer in a fast‑paced, hospitality‑focused business based in Berlin. You will act as the CEO’s right hand, anticipating needs, managing information flow, and ensuring smooth daily operations.

Key responsibilities

• Manage a complex, constantly changing calendar and arrange domestic and international travel, anticipating the CEO’s requirements.
• Serve as gatekeeper and first point of contact for partners, investors, and senior stakeholders with utmost discretion.
• Prepare briefings, meeting notes, executive communications and follow‑ups to ensure nothing falls through the cracks.
• Lead end‑to‑end projects, coordinate cross‑functional tasks, chase actions and deliver results with urgency.
• Handle ad‑hoc operations such as events, invoice processing, basic HR/admin tasks, research and other support activities.
• Provide flexible availability for urgent matters, including evenings, short‑notice travel or weekend support when required.

Required profile

• Previous experience supporting a CEO, COO or senior leader in hotels, F&B or luxury venues is preferred.
• Exceptionally organized with the ability to build systems and stay two steps ahead.
• Solution‑oriented, proactive and able to act without waiting for instructions.
• High emotional intelligence, polished communication and total discretion.
• Based in Berlin, willing to travel occasionally and available for flexible working hours.
• Fluent in English; German strongly preferred.

Required skills

• Proficiency with MS Office.
• Proficiency with Google Workspace.

What we offer

• Competitive salary ranging from €75,000 to €80,000 per year.
• Dynamic environment within a hospitality‑focused company.
• Close collaboration with the CEO and senior leadership team.