Executive Assistant to CEO Office

About the role

STARK is seeking an exceptionally organised and discreet Executive Assistant to become the operational backbone of the CEO Office. You will work closely with the Chief of Staff, supporting the CEO and senior leadership team in a fast‑paced, international environment.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for the CEO and senior leaders.
• Coordinate domestic and international travel, accommodation, transport and detailed itineraries, including security arrangements.
• Prepare meeting agendas, briefing packs, background documents and professional correspondence.
• Draft follow‑up emails, meeting summaries and track action items across teams.
• Organise internal and external meetings with governments, military leaders, investors and partners.
• Handle logistics for events, board meetings, executive visits and prepare printed briefing books and presentations.
• Maintain CEO office supplies, business cards and visitor protocol.
• Collaborate with Communications, Public Affairs, Security, HR and Operations as the central coordination point for the CEO Office.

Required profile

• Significant experience supporting C‑level executives or founders.
• Outstanding organisational skills and meticulous attention to detail.
• Excellent written communication in both German and English.
• Strong judgement, professionalism and complete discretion.
• Ability to manage multiple competing priorities in a dynamic, high‑growth environment.
• Confidence interacting with senior government officials, military leaders and international executives.
• Calm, resilient and dependable under pressure.

Required skills

What we offer

• Opportunity to work at a cutting‑edge defence technology company supporting NATO allies.
• Exposure to high‑impact projects and senior stakeholders across government and industry.
• A fast‑moving, international work environment that values initiative and discretion.