Executive Assistant to Founder/CEO

About the role

We are looking for an Executive Assistant to support the Founder and CEO of ALAIKA, a fast‑growing financial‑services firm based in Munich. The role is a trusted partnership that keeps the leadership focused on strategic priorities while handling complex administrative tasks.

Key responsibilities

• Manage packed calendars, schedule meetings across multiple time zones and coordinate with internal and external stakeholders.
• Arrange domestic and international travel, including itineraries, accommodations and expense processing.
• Prepare and organize documentation, invoices and other business records.
• Anticipate and resolve issues before they arise, acting independently to keep the CEOs equipped for decision‑making.
• Serve as the extended arm of the founders, interacting with employees, clients and partners on their behalf.
• Plan and execute high‑impact global executive events, as well as regular team and client gatherings.

Required profile

• Self‑motivated and intrinsically driven with a proven ability to execute quickly and efficiently.
• Comfortable owning problems end‑to‑end and delivering solutions without waiting for direction.
• Exceptional organizational instinct and attention to detail.
• Ability to thrive in a fast‑paced, high‑growth environment.

Required skills