Office Assistant – Administrative & Business Support

About the role

We are looking for a proactive Office Assistant to support the day‑to‑day operations of our Germany office. The role combines administrative, business, and HR tasks to ensure smooth coordination between our local team and the China headquarters.

Key responsibilities

• Manage office facilities, supplies, equipment, and asset registration.
• Assist with lease administration and liaise with property managers.
• Organise, archive and protect documents, contracts and notices.
• Prepare quotations, orders and contracts; support sales reporting.
• Facilitate information flow and progress tracking for projects between China HQ and the European team.
• Support onboarding, document preparation and routine HR matters.

Required profile

• Bachelor’s degree or higher in Business Administration, International Business or a related field.
• 2–3 years of experience in administrative, business‑assistant or HR roles.
• Fluent in Mandarin, English and German.
• Right to work in Germany without visa sponsorship.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with collaboration tools such as Microsoft Teams.