Office Manager

About the role

We are looking for a proactive Office Manager to join our Berlin team. Working closely with the global People & Impact team, you will ensure the office runs smoothly, create a welcoming environment for employees, and handle all day‑to‑day operational details.

Key responsibilities

• Oversee daily office operations, including kitchen upkeep, supply ordering and inventory management.
• Manage incoming post, office‑related emails and invoice processing in collaboration with Finance via Spendesk.
• Track and report on office budgets for events, supplies and travel on a weekly basis.
• Plan and execute employee events such as weekly lunches, monthly socials, and large‑scale gatherings (e.g., Summer and Winter Parties).
• Support onboarding and off‑boarding for Berlin‑based staff, handling desk setup, welcome gifts and office tours.
• Ensure Health & Safety compliance, coordinate inspections, fire safety and first‑aid training, and work with external safety partners.
• Assist with ISO and ASA audit preparation and contribute to sustainability projects like carbon‑footprint tracking.
• Supervise the cleaning team, manage supplies and conduct regular quality checks.
• Maintain and improve office processes, documenting procedures for consistency.
• Serve as the first point of contact for employee requests, resolving issues promptly.

Required profile

• Hands‑on, detail‑oriented professional with strong organisational skills.
• Excellent communication abilities, comfortable interacting with teams via Slack and other internal channels.
• Experience in office management, facilities coordination or a similar role.
• Ability to manage budgets and coordinate events.

Required skills

• Spendesk (invoice and expense management tool)
• Slack (team communication platform)

What we offer

• A dynamic, purpose‑driven environment at a fast‑growing unicorn.
• Opportunities to shape workplace culture and processes.
• Access to global teams and professional development resources.