Office Manager

About the role

We are looking for an Office Manager to join our Stuttgart team, responsible for enhancing the office experience and delivering exceptional service to employees and visitors.

Key responsibilities

• Oversee daily office administration and overall office management.
• Implement, maintain, and continuously improve office procedures.
• Manage supplier and vendor relationships, including contract negotiation and service delivery.
• Ensure office cleanliness, safety, maintenance, and health & safety compliance.
• Coordinate incoming mail, shipments, and meeting room reservations.
• Support visitors and colleagues with professionalism and efficiency.
• Collaborate closely with internal departments to ensure smooth operations.
• Generate and analyze reports related to office space and equipment utilization.
• Manage purchase orders and oversee internal procurement workflows.
• Monitor, optimize, and plan office space utilization and workplace arrangements.
• Coordinate office moves, space reconfigurations, and reorganizations with management.
• Conduct regular office inventory checks and resolve discrepancies.
• Provide remote support and training to the Real Estate & Facilities team as needed.

Required profile

• Strong communication and customer service skills.
• Ability to multitask and solve problems efficiently.
• Positive attitude and professional demeanor.
• Excellent organizational abilities.
• Proficiency in English (C1) and German (C2).

Required skills