Office Manager – Office Operations & Facilities

About the role

STABL Energy is looking for a reliable, hands‑on Office Manager to keep the daily office environment running smoothly for its team of around 80 professionals. You will be the first point of contact for practical office matters, ensuring that meeting rooms, supplies, visitors and facilities are well‑managed and that employees have a productive workspace.

Key responsibilities

• Maintain day‑to‑day office operations, keeping shared areas tidy and coordinating with landlords, building management and cleaning services.
• Prepare and monitor meeting rooms, kitchen, toilets and shared workspaces, handling post‑meeting follow‑up.
• Order and track office supplies, furniture, consumables and manage mail, packages and simple invoice checks.
• Support the Visitor Log and enforce office use policies, ensuring clear and visible rules.
• Act as the primary contact for office‑related tickets, resolve minor issues promptly and route complex requests to the appropriate Enablement team.
• Provide operational assistance for internal events, company cars and travel requests.
• Document office processes, requests and service‑provider coordination in a structured manner.

Required profile

• Proven experience in office management, facilities coordination or a similar hands‑on operational role.
• Strong organizational skills, reliability and attention to detail.
• Service‑oriented mindset with a visible presence in the office.
• Excellent written and verbal communication in English and German.
• Ability to document simple processes and manage ticket or workflow lists.

Required skills

• Microsoft Outlook
• Microsoft Teams
• SharePoint
• Microsoft Forms