Office Manager (Part-Time, Mornings)

About the role

Fishlabs, a studio of Plaion (formerly Koch Media) based in Hamburg, is looking for an office manager to work part-time in the mornings, on site in the office, five days a week (about 20 hours). The role covers front-office administration, supplier coordination and support for new employees.

Key responsibilities

• Act as the contact person for colleagues and visitors, and handle mail, correspondence, filing and office organisation
• Order office supplies (IT hardware and software are ordered by the IT department), merchandise, drinks and food
• Check incoming and outgoing invoices and act as contact person for suppliers
• Coordinate with property management and external service providers such as cleaning services (repairs and maintenance)
• Organise events (team events, Christmas parties) and plan travel
• Look after the company apartment (move-in and move-out dates, communication with property management and cleaning service)
• Handle onboarding for new employees

Required profile

• Completed apprenticeship or equivalent professional experience
• At least 2-4 years of professional experience in office management
• Excellent command of German and English (English is the company language)
• Proactive, independent and structured approach, strong organisational skills and flexibility under pressure

Required skills

• Proficiency in standard office software (Word, Excel, PowerPoint)
• Strong communication skills and openness to feedback

What we offer

• Personal responsibility, freedom and short decision-making routes
• A motivated, international team of fellow gamers
• Discounted gym membership, fresh fruit and free drinks
• Family-friendly workplace and relocation packages for candidates coming from abroad