Team Assistant – Office Coordination & Support

About the role

Citywire is seeking a proactive Team Assistant to keep its German office running smoothly. You will support daily operations, coordinate events, and assist colleagues across departments, ensuring a well‑organized and efficient workplace.

Key responsibilities

• Organise internal strategy days, off‑sites and manage HubSpot event pages and email campaigns.
• Provide flexible support on projects such as desk planning, light data entry and office supplies management.
• Handle invoicing, correspondence with German authorities and liaison with HR and accounting teams in London.
• Arrange travel logistics, including BahnCard setup, bookings and reimbursements.
• Coordinate website updates with the London team and assist with translations.
• Support the Managing Director with desk research and internal presentation preparation.

Required profile

• Some experience in an administrative or office coordination role.
• Native‑level German and fluent English, both spoken and written.
• Highly reliable, detail‑oriented and able to juggle multiple deadlines.
• Strong communicator who can work independently and take initiative.

Required skills

• Microsoft Office
• HubSpot (or willingness to learn)

What we offer

• 30 days of holiday plus public holidays.
• Flexible working options.
• €600 annual well‑being allowance.
• Eye‑test and glasses allowance.
• Deutschlandticket for public transport.