Strategic Executive Assistant to Managing Director

About the role

We are seeking a Strategic Executive Assistant to support our Managing Director (MD). This role blends high‑level administrative support with strategic project coordination, ensuring the MD’s time, communication, and priorities are managed efficiently across both professional and personal domains.

Key responsibilities

• Manage the MD’s calendar, email, and priority alignment with company and personal goals.
• Organise meetings, travel, agendas, materials and follow‑ups, including board and executive sessions.
• Handle personal administrative tasks such as private appointments, travel, tax documents, insurance and property administration.
• Draft, review and proofread communications and presentations on behalf of the MD.
• Act as gatekeeper, facilitating smooth communication between the MD and the organization.
• Coordinate and track strategic initiatives (new business opportunities, capital raises, city launches, operational playbooks, M&A pipeline).
• Partner with the MD to define project plans, milestones and cross‑functional responsibilities.
• Conduct research, prepare briefings, reports and presentations to support decision‑making.
• Identify operational gaps, anticipate risks and propose workflow improvements.

Required profile

• 4–8 years of experience in executive support, consulting or project management.
• Proven ability to manage complex projects and multiple stakeholders independently.
• Excellent organisational and communication skills with strong attention to detail.
• High level of discretion and trustworthiness handling confidential business and personal information.
• Ability to shift seamlessly between strategic thinking and hands‑on execution.
• Financial and analytical acumen with experience in finance‑related roles.
• Fluent in German and English, both written and spoken.

Required skills