Executive Assistant – M&A Coverage Team

About the role

Macquarie Capital's Coverage and Solutions team in Frankfurt supports clients with mergers and acquisitions. This is a junior, permanent, full-time position within a collaborative team of Executive Assistants, focused on smooth day-to-day support for the team and its senior leaders.

Key responsibilities

• Work closely with the mergers and acquisitions department to support senior leaders and their teams
• Manage changing diaries and coordinate meetings across time zones
• Arrange business travel in line with company policy
• Process expenses, invoices and purchase orders, and maintain client records
• Help prepare documents
• Welcome visitors, coordinate guest arrivals and arrange refreshments, catering and event support
• Keep meeting rooms, lounge and kitchen areas tidy and ready for use

Required profile

• Experience as an Executive Assistant or in administrative support in investment banking, financial services, professional services or another fast-paced corporate environment
• Attention to detail, anticipating needs and adapting to changing priorities
• Fluent written and spoken German and English
• Sound judgement and discretion with confidential information

Required skills

• Microsoft Office and business systems
• Experience with Salesforce and expense or purchasing systems such as Concur and Coupa is an advantage