HR Assistant – HR Operations (Europe)

About the role

We are seeking a motivated, detail‑oriented HR Assistant to join Fluence’s HR Operations team supporting Europe. The role focuses on benefits administration, payroll support and the full employee lifecycle, ensuring accurate data and a positive employee experience in an international environment.

Key responsibilities

• Support onboarding and off‑boarding processes, prepare documentation and maintain personnel files.
• Maintain accurate employee data in HR systems and complete core administrative tasks on time.
• Prepare HR letters, contracts, amendments and certificates with precision.
• Assist monthly payroll preparation by collecting, checking and updating payroll‑relevant data.
• Coordinate absences, working‑time changes and employee updates with internal stakeholders and external payroll providers.
• Review payroll reports, resolve discrepancies and answer employee payroll queries.
• Administer benefits enrollments, changes and terminations, and act as a point of contact for related questions.
• Provide first‑level HR support to employees and managers, and help prepare reports, trackers and documents for internal stakeholders.

Required profile

• Fluent in German and English; additional proficiency in Dutch, Italian or Polish is a plus.
• Completed vocational training in HR, business administration or office management.
• 2–3 years of experience in HR administration, payroll support, benefits administration or a similar operational HR role.
• Initial experience working with HR systems.

Required skills