Office Manager / Administrative Assistant (4‑day week)

About the role

Olive Robotics GmbH is seeking a reliable and proactive Office Manager / Administrative Assistant to keep the daily operations running smoothly in its Ottobrunn office. This 32‑hour, 4‑day week position is at the heart of a fast‑moving robotics and AI startup, offering the chance to bring structure, clarity, and positive energy to the team.

Key responsibilities

• Organise the office space, manage daily operations and maintain a welcoming environment.
• Provide administrative support to the management team, including calendar management, meeting coordination and internal communication.
• Prepare documents, letters, forms and basic reports.
• Assist with bookkeeping tasks such as invoice preparation, payment follow‑ups and document collection.
• Handle incoming and outgoing shipments, track orders, payments and deliveries.
• Support purchasing of office supplies, coordinate with suppliers and service providers.
• Maintain well‑structured filing systems and ensure the kitchen and meeting rooms are tidy.

Required profile

• Strong organisational skills with a keen eye for detail.
• Proactive, reliable and hands‑on working style.
• Friendly, professional communication in both German and English.
• Ability to work independently, take ownership and keep processes moving.

Required skills

• MS Office
• Google Workspace

What we offer

• 32‑hour week (Monday‑Thursday) with Fridays usually off.
• Salary range €2,200–€3,000 gross per month, based on experience.
• International startup environment focused on robotics and AI.
• Opportunity for real ownership of office operations and professional growth.