Project and Office Coordinator

About the role

We are looking for a proactive Project and Office Coordinator to support our project managers and keep the Berlin office running smoothly. You will act as a central point of contact, ensuring that projects stay on track while providing high‑quality administrative support.

Key responsibilities

• Assist project managers with planning, tracking, and monitoring project progress.
• Prepare project documentation, meeting agendas, minutes, and status reports.
• Coordinate deadlines, deliverables, and communication between internal and external stakeholders.
• Manage day‑to‑day office tasks, including filing, record‑keeping, and supply procurement.
• Serve as the first point of contact for general inquiries and correspondence.
• Arrange travel logistics and organize conferences, meetings, and company events.
• Maintain calendars, schedule meetings, and support executives with administrative tasks.
• Draft and format correspondence, presentations, and reports.
• Support onboarding of new team members and coordinate internal communications.

Required profile

• Proven experience in office coordination, administration, or project support.
• Strong organizational, multitasking, and attention‑to‑detail abilities.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Professional discretion when handling sensitive information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Dynamic work environment in one of Europe’s largest real‑estate companies.
• Flat hierarchies and a first‑name communication culture.
• Individual training, coaching, and access to an in‑house gym.
• Comprehensive health management, pension scheme, and public‑transport subsidy.
• Flexible working hours, hybrid work model, and modern IT equipment.
• Family‑friendly benefits, sports activities, and tickets to FC Union Berlin matches.