Team Assistant – Office Leasing (Munich)

About the role

We are looking for a highly organized Team Assistant to join our Office Leasing team in Munich. You will support daily business operations, help keep the office running smoothly, and act as a key point of contact between internal teams and external partners.

Key responsibilities

• Manage appointments, meetings and travel arrangements while maintaining an overview of priorities.
• Communicate professionally with clients, property owners and business partners via phone and email.
• Maintain and update data in internal systems, ensuring accurate filing and record management.
• Support daily office administration, attend meetings, prepare minutes and follow up on action items.
• Serve as a central liaison between internal teams and external stakeholders.
• Assist the invoicing process by reviewing invoices and ensuring correct processing.
• Provide reliable day‑to‑day administrative support and take on additional tasks as needed.

Required profile

• Previous experience in an assistant, administrative or office management role is advantageous.
• Excellent knowledge of Microsoft Office applications, especially Word, Excel, Outlook and PowerPoint.
• Friendly, team‑oriented personality with a structured, reliable and proactive working style.
• Strong written and spoken German skills; good English proficiency.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• A supportive and collaborative team environment.
• A varied role with a high degree of responsibility and ownership.
• Opportunities to contribute ideas, develop skills and grow professionally.