Administrative Assistant – Entry Level

About the role

We are seeking a proactive and organized Administrative Assistant to support daily business operations across multiple departments. This entry‑level position offers the chance to develop core administrative skills in a professional, supportive environment.

Key responsibilities

• Provide day‑to‑day administrative support to managers and team members.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain business documents, reports, and records.
• Respond to emails, phone calls, and internal inquiries professionally.
• Perform data entry and keep company databases accurate.
• Assist with travel arrangements, meeting coordination, and event planning as needed.
• Support onboarding and general administrative processes.
• Coordinate with internal departments to ensure smooth daily operations.
• Maintain confidentiality of company and employee information.

Required profile

• Bachelor's degree, diploma, or equivalent qualification in Business Administration, Office Administration, Management, or a related field (or comparable practical experience).
• Previous administrative or office support experience is a plus but not mandatory.
• Excellent organizational, time‑management, and attention‑to‑detail skills.
• Strong written and verbal communication abilities.
• Positive attitude with a willingness to learn and develop professionally.
• Ability to work both independently and collaboratively.
• Good command of English; German language skills are a plus.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).