Executive Assistant – European Business Coordination

About the role

Rain for Rent International is seeking its first Executive Assistant to work closely with the management team and ensure smooth communication, clear priorities, and effective collaboration across its European operations.

Key responsibilities

• Facilitate communication and alignment between management and key stakeholders in Germany, France, the UK, and the Benelux region.
• Prepare, follow up and document meetings, ensuring clear outcomes and next steps.
• Support the rollout of new processes and guarantee consistent execution across teams.
• Act as a central coordination point between shared functions (finance, marketing, etc.) and local country management.
• Track key topics, monitor action items and simplify cross‑country collaboration.
• Organise business travel for the management team and assist with team events.
• Provide on‑site support during important meetings or visits across European locations when required.

Required profile

• Experience in operations, executive assistance, project coordination or a similar role.
• Strong ability to prioritize tasks and organise complex topics.
• Proactive, solutions‑oriented mindset with high attention to detail.
• Discreet, trustworthy and able to maintain confidentiality.
• Proven track record of improving communication and collaboration across teams.
• Hands‑on attitude with a strong sense of ownership and reliability.
• Comfortable working in a multi‑country European environment.

Required skills

What we offer

• 30 days of paid annual leave plus additional days for family or personal reasons.
• Job bicycle or Job Ticket.
• Company pension scheme and capital‑forming benefits.
• Access to online learning platforms.
• Inclusive work environment welcoming applicants of all backgrounds.