Executive Assistant

About the role

We are seeking an experienced Executive Assistant to support our founder and leadership team at a fast‑moving AI infrastructure startup in Heidelberg. The role combines high‑ownership support, process development, and cross‑functional coordination in a hybrid work environment.

Key responsibilities

• Anticipate needs, surface risks, and solve problems proactively.
• Own calendar, travel, and logistics management in Germany and worldwide.
• Exercise strong judgment, deciding when to act independently or escalate.
• Identify friction in day‑to‑day operations and improve processes.
• Serve as a coordination hub across engineering, operations, and other teams.
• Prepare and structure internal documents, presentations, and communications for leadership and external stakeholders.
• Manage ad‑hoc, high‑priority projects with minimal guidance.
• Help build lightweight structures and systems in a fast‑evolving startup environment.

Required profile

• Strong organizational and execution skills with a clear “get things done” mindset.
• Experience supporting senior leadership or founders in a fast‑paced, highly technical startup (consulting or VC experience also relevant).
• High level of ownership, reliability, and attention to detail.
• Ability to manage multiple priorities across teams, stakeholders, and time zones.
• Excellent written and verbal communication in English and German.
• Comfortable operating in ambiguity and building structure where none exists.
• High discretion and trust when handling sensitive information.
• Familiarity with tools such as Microsoft Office, Confluence, Jira, or similar SaaS platforms.

Required skills

• Microsoft Office
• Confluence
• Jira

What we offer

• Competitive compensation with performance‑based incentive.
• Subsidized Deutschlandticket and access to a discount portal.
• Flexible hours with hybrid and remote‑friendly options.
• Flat hierarchies and rapid decision‑making for fast idea delivery.
• Work with a diverse, international team across Germany and the US.
• Modern, well‑stocked office near Heidelberg Hauptbahnhof for hybrid work and quarterly workshops.
• Choice of high‑quality hardware and equipment.