Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to senior leadership within a global manufacturing company. The role involves managing complex schedules, coordinating international travel, and acting as a trusted point of contact for internal and external stakeholders.

Key responsibilities

• Manage day‑to‑day executive calendars, meetings and travel arrangements, including international logistics.
• Prepare presentations, reports, meeting materials and other business documentation.
• Support executives before, during and after meetings by ensuring all necessary information is available.
• Process electronic purchase requests and goods receipts in SAP.
• Handle internal and external communications in German and English.
• Coordinate company events, team activities and CSR initiatives.
• Assist with office management tasks and onboarding of new employees.
• Liaise with internal departments and external partners to ensure smooth daily operations.

Required profile

• Bachelor’s or Master’s degree (preferred).
• Several years of experience as an Executive Assistant, preferably supporting senior executives in an international manufacturing environment.
• Excellent organizational and coordination abilities with strong attention to detail.
• Trustworthy, discreet and able to handle confidential information.
• Fluent in German and English; French is a strong plus.

Required skills

• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Working knowledge of SAP.