Executive Assistant to CEO & Leadership Team

About the role

As the Executive Assistant to the German Leadership Team and CEO, you will act as a trusted partner, ensuring the CEO’s time, focus, and stakeholder engagement align with ICEYE Germany’s strategic priorities in a high‑impact national security environment.

Key responsibilities

• Own and optimise the CEO and leadership team calendars, prioritising strategic work.
• Manage senior stakeholder interactions, including government and defence partners, adhering to protocol.
• Plan and execute complex domestic and international travel, events, and logistics end‑to‑end.
• Prepare high‑quality executive briefings, summaries, and meeting materials by synthesising complex information.
• Track decisions and actions, ensuring timely follow‑up, escalation, and closure of key priorities.
• Handle confidential and sensitive information with discretion, coordinating security and compliance processes.
• Establish and improve executive operations, processes, and tools to support a scaling organisation.
• Support hiring coordination and onboarding activities during early team build‑out.

Required profile

• 5+ years of experience supporting C‑level executives in a fast‑paced environment.
• Fluent German and English (written and spoken).
• Proven experience managing senior stakeholder interactions, ideally in government, defence, or regulated environments.
• Strong organisational and project‑management skills with the ability to prioritise and execute independently.
• Experience preparing executive briefings and synthesising complex information into concise materials.
• High level of discretion and experience handling sensitive or confidential information.
• Hands‑on mindset.

Required skills