Front-Office & Guest Experience Coordinator (Part-time)

About the role

As the Front-Office & Guest Experience Coordinator at Circus, you will be the first point of contact for visitors, partners and investors at our Munich headquarters. You will ensure a professional and welcoming environment while supporting office and showroom operations in a fast‑growing robotics and AI company.

Key responsibilities

• Welcome and manage all visitors and guests, coordinating access and delivering a warm first impression.
• Process incoming mail, packages and invoices, matching and routing documents appropriately.
• Coordinate meeting rooms and office scheduling across the Munich HQ.
• Support office management tasks, including vendor coordination, service providers and facilities.
• Handle inbound phone calls and communications with professionalism.
• Prepare the showroom for demos, managing logistics for product showcases.
• Undertake project management and ad‑hoc tasks alongside routine operational duties.

Required profile

• Minimum 2 years experience in front‑office, office management, reception or guest relations.
• Fluent in German and English (C1 level, written and spoken).
• Confident user of Microsoft Office and/or Google Workspace.
• Tech‑savvy enough to support demo and showroom coordination in a robotics environment.
• Strong communication skills, professional and service‑oriented.
• Highly organized with ability to multitask and work independently.

Required skills

• Microsoft Office
• Google Workspace