Office Assistant (Part-time)

About the role

We are looking for a proactive Office Assistant to support the daily operations of our Ettlingen office on a part-time basis (24-30 hours per week). You will be the backbone of our administrative processes, ensuring smooth coordination between staff, HR and external vendors while contributing to a collaborative workplace.

Key responsibilities

• Manage day-to-day office operations, including mail, shipping, equipment, bills and errands.
• Maintain office supply inventory, anticipate needs and place orders.
• Coordinate schedules, appointments and bookings for staff.
• Assist in recruiting new colleagues and support HR with personnel files and legal compliance.
• Liaise with vendors and service providers to ensure timely delivery of services.

Required profile

• Fluent in German and English, both spoken and written.
• Apprenticeship, Bachelor’s degree or equivalent in Administration, Business Administration, HR or related field.
• Excellent organizational and time-management abilities with the capacity to multitask.
• Residency within 50 km of 76275 Ettlingen.

Required skills

• Proficiency with MS Office applications.

What we offer

• Part-time position (24-30 hours) with flexible scheduling.
• Dynamic, international work environment in the industrial technology sector.
• Informal, dedicated team focused on collective success.
• 30 vacation days (pro‑rated for part-time) and other secondary employment benefits.