Office Manager / Administrative Specialist

About the role

We are seeking an energetic and proactive Office Manager / Administrative Specialist to ensure smooth office operations and provide comprehensive support to our international team. The role is based in the Greater Frankfurt Area and involves handling a wide range of administrative tasks in a fast‑paced automotive environment.

Key responsibilities

• Maintain efficient office operations and ensure compliance with legal requirements such as safety inspections.
• Establish and manage a complete company asset inventory, from invoice processing to tracking.
• Plan, organize and execute internal and external events, including client visits and corporate gatherings.
• Handle daily business correspondence professionally and independently.
• Coordinate facility management and liaise with service providers.
• Support travel inquiries and bookings for employees worldwide.
• Order and manage office supplies and work materials.

Required profile

• Relevant education or vocational training in administration or a related field.
• Previous experience in office administration or as an executive assistant is preferred.
• Independent, well‑organized, detail‑oriented working style.
• Basic knowledge of occupational health and workplace safety regulations is a plus.
• Fluent in Chinese with strong German and English communication skills.
• Positive attitude, adaptability and a strong willingness to learn.

Required skills

• Proficient use of Microsoft Office applications.