Office Manager

About the role

We are looking for a hands‑on, team‑oriented Office Manager to join our Berlin office. You will be the backbone of the workplace, ensuring smooth daily operations and creating a welcoming environment for all Brevonauts.

Key responsibilities

• Oversee day‑to‑day office operations, including kitchen upkeep and supply management.
• Manage incoming post, office‑related emails, and invoice scanning/processing via Spendesk together with finance.
• Track and report on office budgets (events, supplies, travel) on a weekly basis.
• Coordinate employee events and well‑being initiatives, from weekly lunches to large‑scale parties.
• Support onboarding and offboarding for Berlin‑based staff (desk setup, welcome gifts, office tours).
• Ensure Health & Safety compliance, organize inspections, fire safety and first‑aid training, and evacuation drills with external partners.
• Lead ISO and ASA audit preparation and contribute to sustainability projects such as carbon‑footprint tracking.
• Manage the cleaning team, procure supplies, and perform regular quality checks.
• Document and continuously improve office processes to drive operational consistency.
• Act as the first point of contact for employee requests, resolving issues proactively.
• Communicate regularly with the Berlin team via Slack and internal channels.

Required profile

• Detail‑oriented and proactive with a strong sense of ownership.
• Excellent communication skills and ability to collaborate with finance, HR, and safety partners.
• Based in Berlin or willing to relocate.
• Comfortable handling multiple tasks in a fast‑growing environment.

Required skills

• Spendesk (invoice processing platform)
• Slack (team communication tool)