Office Manager

About the role

Join a high‑energy aerospace hub where engineers are shaping the future of defense. As the Office Manager you will be the driving force behind the daily experience of the Munich office, ensuring that around 150 engineers and corporate teams can focus on breakthrough work.

Key responsibilities

• Run the Munich office end‑to‑end, from opening the space to keeping it fully stocked and organized.
• Create a seamless front‑of‑house experience, welcoming visitors and managing communications.
• Coordinate meetings, ensuring rooms, materials and logistics are prepared without friction.
• Act as the primary contact for office spaces and employee apartments, liaising with landlords.
• Manage the company fleet, including registrations, servicing, insurance and daily user coordination.
• Build and maintain vendor relationships for cleaning, catering, maintenance and security.
• Partner with People and HR to deliver smooth onboarding for new joiners.
• Support internal events, town halls and culture initiatives.
• Contribute to office improvements and refurbishment projects as the team scales.
• Collaborate with Office Managers across Europe to align standards and share best practices.
• Ensure compliance with local health, safety, fire protection and accessibility regulations.

Required profile

• Proven experience as an Office Manager, Front Office Manager or Senior Administrative Assistant.
• Strong organisational and multitasking abilities.
• Excellent communication skills and a professional demeanor.
• Ability to manage vendor contracts and maintain compliance with regulations.

Required skills